We are pleased to inform you is a common phrase in formal writing, yet it often sounds stiff and overused. Many people use it for good news, approvals, and important updates in a business email or letter. However, repetitive wording can weaken meaningful news and hurt how others respond. A respectful tone still matters, but warm natural phrases build better connections.
In this guide, you will find 15 other ways to say it, with practical examples for business emails, official letters, and school announcements. Each option keeps a professional yet warm voice. You will also get tips for choosing the right expression based on tone and context. These fresh alternatives help you connect with readers, clients, and colleagues while sharing updates clearly.
What Does “We Are Pleased to Inform You” Mean?
“We Are Pleased to Inform You” is a formal expression used to share information that brings good news or a positive outcome. It communicates that the sender is happy to announce something important to the recipient. For example, a company might use it to tell an applicant that they have been selected for a position or to inform a customer that their request has been approved.
The phrase combines a formal announcement with a positive tone. The word “pleased” expresses satisfaction or happiness, while “inform you” means to give someone information. Together, the words create a respectful and professional way to introduce good news.
This expression is especially common in business correspondence, official letters, academic announcements, and customer communication. Although it can introduce many types of information, it is most natural when the news is positive. For neutral updates, a simpler opening may sound clearer and more appropriate.
Common Situations Where “We Are Pleased to Inform You” Is Used
This expression is often used when an organization or group wants to announce a positive decision in a professional and respectful way.
- Job offers and recruitment: Employers use it to tell applicants they have been selected for a position or invited to the next stage of recruitment.
- Academic announcements: Schools and universities may use it to communicate admission decisions, scholarships, awards, or academic achievements.
- Business emails: Companies use it to announce new services, successful partnerships, project approvals, or important milestones.
- Customer communication: Businesses may use it to confirm that a request has been approved or a problem has been resolved.
- Official letters: Organizations may use the phrase when announcing grants, benefits, permissions, or other favorable decisions.
- Personal achievements: It can introduce a formal announcement about an award, promotion, or special accomplishment.
Sometimes, a shorter alternative makes the message easier to read. For example, “We are happy to announce” sounds welcoming, while “We are delighted to share” adds warmth and excitement. The right wording depends on the news, the recipient, and the level of formality you want to maintain.
Is It Professional or Polite to Say “We Are Pleased to Inform You”?
Yes, “We Are Pleased to Inform You” is both professional and polite. It is particularly suitable for formal emails, business letters, recruitment decisions, and official announcements. The expression shows courtesy while making the purpose of the message clear.
However, it can sound somewhat traditional or impersonal in everyday workplace communication. In a friendly company email, “We are happy to share” may feel more natural. For an exciting announcement, “We are delighted to announce” can express greater enthusiasm. If the message contains routine information rather than good news, “We would like to let you know” may be a better choice.
The key is to match your wording to the situation. Formal language works well when communicating official decisions, while warmer expressions can help build a personal connection. Regardless of the phrase you choose, state the important news clearly so the reader understands the message immediately.
Advantages and Disadvantages of Saying “We Are Pleased to Inform You”
Advantages
The phrase has a clear, professional purpose. It introduces important news politely and signals that the sender views the announcement positively. This makes it useful for official correspondence, hiring decisions, academic results, and business updates.
It also helps establish a respectful tone when communicating with people you do not know personally. Because the wording is familiar in formal writing, readers can usually recognize it as an introduction to an announcement.
Disadvantages
The expression can sound formal, traditional, or impersonal, particularly in short emails and everyday workplace messages. Repeatedly using it for routine updates may also make writing feel predictable.
Another limitation is that the phrase takes several words to communicate a simple idea. In some situations, a direct opening such as “We are happy to announce” or “Your application has been approved” makes the message easier to understand. Choosing a more specific expression can also help communicate the appropriate level of excitement, warmth, or seriousness.
Synonyms for “We Are Pleased to Inform You”
These alternatives suit different announcement styles. Some are formal, while others sound warmer or more direct. Choose one that accurately reflects the news you are sharing.
- We Are Happy to Inform You
- We Are Delighted to Announce
- We Are Pleased to Announce
- We Are Happy to Announce
- We Are Glad to Let You Know
- We Are Excited to Share
- We Are Thrilled to Inform You
- We Are Honored to Announce
- We Are Proud to Inform You
- It Is Our Pleasure to Inform You
- We Are Writing to Share Some Good News
- We Are Glad to Announce
- We Would Like to Inform You
- We Are Pleased to Share the News
- We Are Delighted to Share the Good News
1. We Are Happy to Inform You
Meaning
“We Are Happy to Inform You” means that the sender is pleased to give the recipient some positive information. It communicates much the same message as the original phrase but sounds slightly warmer and more conversational.
Definition
A polite expression used to introduce good news or a favorable update.
Detailed Explanation
This phrase is suitable when you want to remain professional without sounding overly formal. The word “happy” makes the message feel approachable, while “inform you” maintains a clear business tone. It works well for decisions, approvals, and updates that will benefit the recipient. Compared with the original, it sounds a little less traditional.
Scenario Examples
Scenario: A company informs an applicant about a successful interview.
Example: “We are happy to inform you that you have been selected for the next stage of the recruitment process.”
Scenario: A customer receives confirmation of an approved request.
Example: “We are happy to inform you that your request has been approved.”
Best Use
Use this phrase in professional emails, customer notifications, recruitment messages, and official correspondence when you want a friendly but respectful tone.
Tone
Tone: Professional, positive, approachable.
It balances workplace formality with a sense of genuine goodwill.
2. We Are Delighted to Announce
Meaning
“We Are Delighted to Announce” expresses strong happiness about sharing important news with an audience.
Definition
A formal and enthusiastic phrase used to introduce exciting news or a significant development.
Detailed Explanation
This expression is especially useful when the announcement represents a meaningful achievement or milestone. “Delighted” communicates more enthusiasm than “pleased,” while “announce” suggests that the information may be important to a wider audience. It works particularly well for public statements, company news, and celebratory updates. For a minor administrative matter, however, it may sound unnecessarily enthusiastic.
Scenario Examples
Scenario: A company announces the opening of a new office.
Example: “We are delighted to announce the opening of our new office in Lahore.”
Scenario: A university shares news about a scholarship program.
Example: “We are delighted to announce that applications for our new scholarship program are now open.”
Best Use
Choose this expression for major announcements, company milestones, public statements, and celebratory organizational news.
Tone
Tone: Formal, enthusiastic, celebratory.
It conveys genuine excitement while maintaining a professional style.
3. We Are Pleased to Announce
Meaning
“We Are Pleased to Announce” means that the sender is satisfied or happy to make an announcement.
Definition
A formal phrase used to present important or positive information to a group of people.
Detailed Explanation
This expression is very close in meaning to the original, but “announce” places more emphasis on presenting news rather than simply informing one recipient. It is a natural choice for messages sent to employees, customers, students, or the public. The wording is formal enough for official communications and does not express as much excitement as “delighted.” Use it when you want to sound confident, courteous, and composed.
Scenario Examples
Scenario: An organization announces a new partnership.
Example: “We are pleased to announce our partnership with Green Valley Foundation.”
Scenario: A school informs parents about an upcoming academic event.
Example: “We are pleased to announce that the annual science fair will take place next month.”
Best Use
Use it in official announcements, newsletters, corporate communications, and academic notices.
Tone
Tone: Formal, respectful, composed.
It communicates positive news without sounding overly emotional.
4. We Are Happy to Announce
Meaning
“We Are Happy to Announce” communicates that the sender is glad to share news with others.
Definition
A friendly expression used to introduce positive information to an individual or audience.
Detailed Explanation
This phrase is a good option when you want to make an announcement sound clear and welcoming. It combines the warmth of “happy” with the public-facing sense of “announce.” It can be used in workplace messages, community updates, and educational communications. Compared with more traditional wording, it feels more modern and approachable.
Scenario Examples
Scenario: A team shares news about completing an important project.
Example: “We are happy to announce that the project has been completed successfully.”
Scenario: A community group introduces a new weekly activity.
Example: “We are happy to announce that our free weekend workshops will begin in November.”
Best Use
Use it for team updates, community announcements, school news, and positive business messages.
Tone
Tone: Friendly, positive, professional.
It communicates good news in a way that feels accessible to a broad audience.
5. We Are Glad to Let You Know
Meaning
“We Are Glad to Let You Know” means that the sender is pleased to share information directly with the recipient.
Definition
A polite, conversational expression used to communicate a positive update.
Detailed Explanation
This expression sounds less formal than “We Are Pleased to Inform You.” The phrase “let you know” is common in everyday English, so the overall wording feels natural and personal. It works well when the sender wants to keep a professional relationship friendly. Although it is suitable for many emails, it may be too conversational for certain legal or highly formal letters.
Scenario Examples
Scenario: A customer asks whether a replacement item is available.
Example: “We are glad to let you know that your replacement item is ready to be shipped.”
Scenario: A student receives confirmation of an application decision.
Example: “We are glad to let you know that your application has been accepted.”
Best Use
Use it in customer service emails, routine business correspondence, student communications, and friendly professional messages.
Tone
Tone: Warm, polite, conversational.
It delivers positive information without making the message feel stiff.
6. We Are Excited to Share
Meaning
“We Are Excited to Share” expresses enthusiasm about giving others news, information, or an update.
Definition
An upbeat expression used to introduce news that the sender considers interesting or important.
Detailed Explanation
This phrase works best when the announcement involves something new, promising, or worth celebrating. The word “excited” communicates stronger emotion than “pleased,” making the message feel energetic. It is particularly effective for product launches, new initiatives, events, and company milestones. Because it expresses enthusiasm, it may not be suitable for routine decisions or messages that require a neutral tone.
Scenario Examples
Scenario: A business introduces a new service.
Example: “We are excited to share our new customer support service, designed to make assistance easier.”
Scenario: A school announces a student-led project.
Example: “We are excited to share the results of our students’ environmental project.”
Best Use
Use it in launch announcements, newsletters, community updates, presentations, and positive team communications.
Tone
Tone: Energetic, welcoming, enthusiastic.
It helps create interest and makes the announcement feel engaging.
7. We Are Thrilled to Inform You
Meaning
“We Are Thrilled to Inform You” communicates a high level of excitement about sharing good news.
Definition
A strongly enthusiastic expression used to introduce especially welcome information.
Detailed Explanation
“Thrilled” expresses greater excitement than “pleased” or “happy.” This makes the phrase useful when the news represents a major success, such as winning an award, securing a prestigious opportunity, or achieving an important milestone. It retains a formal structure while adding a strong emotional element. Avoid it for minor updates because the wording can feel exaggerated if the news is not particularly exciting.
Scenario Examples
Scenario: An organization tells an employee about a major award.
Example: “We are thrilled to inform you that your outstanding contribution has been recognized with this year’s award.”
Scenario: A competition organizer notifies a finalist.
Example: “We are thrilled to inform you that you have been selected as one of the finalists.”
Best Use
Use it for major achievements, awards, competitive selections, and highly positive announcements.
Tone
Tone: Enthusiastic, celebratory, formal.
It combines professional wording with strong excitement.
Read More: 15 Other Ways to Say “Living in the Moment” (With Examples)
8. We Are Honored to Announce
Meaning
“We Are Honored to Announce” expresses respect, gratitude, or a sense of privilege when sharing significant news.
Definition
A formal expression used when an announcement is considered especially meaningful or prestigious.
Detailed Explanation
Unlike “We Are Pleased to Inform You,” this phrase emphasizes the sender’s sense of honor rather than simple happiness. It is appropriate when announcing a distinguished appointment, a respected partnership, a meaningful recognition, or a special achievement. The wording carries a serious and respectful tone. It should not be used merely to make an ordinary update sound more important than it is.
Scenario Examples
Scenario: A nonprofit introduces a respected new board member.
Example: “We are honored to announce the appointment of Dr. Ahmed to our advisory board.”
Scenario: An institution announces a partnership with a charitable organization.
Example: “We are honored to announce our partnership with an organization dedicated to supporting local families.”
Best Use
Use it for prestigious appointments, institutional partnerships, award announcements, and meaningful public statements.
Tone
Tone: Respectful, formal, dignified.
It highlights the importance of the occasion and the respect attached to it.
9. We Are Proud to Inform You
Meaning
“We Are Proud to Inform You” communicates satisfaction and pride in sharing an achievement or favorable result.
Definition
A formal phrase used to introduce news that reflects a meaningful accomplishment.
Detailed Explanation
This expression emphasizes pride rather than general happiness. It works well when the announcement reflects effort, progress, quality, or a successful outcome. For example, an organization may use it to share an achievement made possible by its employees. Unlike the original phrase, it suggests that the sender has a personal or organizational reason to feel proud, so it is less suitable for routine notifications.
Scenario Examples
Scenario: A company shares a sustainability achievement.
Example: “We are proud to inform you that our organization has reduced its paper use across all departments.”
Scenario: A school announces a student’s academic recognition.
Example: “We are proud to inform you that your child has received the school’s academic excellence award.”
Best Use
Use it for organizational achievements, academic honors, successful projects, and milestones that reflect effort or progress.
Tone
Tone: Proud, positive, professional.
It gives the announcement a sense of accomplishment and shared success.
10. It Is Our Pleasure to Inform You
Meaning
“It Is Our Pleasure to Inform You” means that the sender is pleased to provide the recipient with information.
Definition
A courteous, formal expression used to introduce a favorable decision or important update.
Detailed Explanation
This phrase is a traditional alternative that emphasizes courtesy and the sender’s willingness to communicate. It is particularly suitable for formal letters, official decisions, and customer correspondence. Compared with “We Are Happy to Inform You,” it sounds more formal and less personal. Although the wording remains polite, it may feel old-fashioned in a casual email or a message to a close colleague.
Scenario Examples
Scenario: An institution confirms that a funding request has been accepted.
Example: “It is our pleasure to inform you that your funding request has been approved.”
Scenario: A company confirms a successful application for a membership program.
Example: “It is our pleasure to inform you that your membership application has been accepted.”
Best Use
Use it in formal letters, official notifications, institutional correspondence, and traditional business communication.
Tone
Tone: Courteous, formal, traditional.
It places emphasis on politeness and respect.
11. We Are Writing to Share Some Good News
Meaning
“We Are Writing to Share Some Good News” directly tells the reader that the message contains positive information.
Definition
A clear and friendly opening used to introduce welcome news in written communication.
Detailed Explanation
This expression is more conversational than the original and gives readers an immediate sense of what to expect. It works well when the sender wants to create a personal connection instead of relying on traditional formal wording. The phrase is especially effective for email announcements and messages about positive developments. However, because it explicitly describes the news as good, it should only be used when the information is genuinely favorable to the recipient.
Scenario Examples
Scenario: A manager informs an employee about a promotion.
Example: “We are writing to share some good news: your promotion has been approved.”
Scenario: A community organization updates its supporters about a fundraising goal.
Example: “We are writing to share some good news. Thanks to your support, we have reached our fundraising target.”
Best Use
Use it in emails, newsletters, supporter updates, internal announcements, and friendly professional correspondence.
Tone
Tone: Warm, direct, encouraging.
It makes the message feel more personal by focusing on the positive news itself.
12. We Are Glad to Announce
Meaning
“We Are Glad to Announce” means that the sender is pleased to make information public or share it with a group.
Definition
A positive expression used to introduce a new development, decision, or announcement.
Detailed Explanation
This phrase is similar to “We Are Happy to Announce,” but “glad” can sound slightly more restrained. It is a useful choice when the sender wants to communicate satisfaction without strong excitement. The wording suits company updates, school notices, and community news. Although it is professional enough for many situations, a more specific opening may be better when communicating an individual decision privately.
Scenario Examples
Scenario: A company announces that a new team has been formed.
Example: “We are glad to announce the formation of our new customer experience team.”
Scenario: A local organization introduces an upcoming training session.
Example: “We are glad to announce that registration for the free training session is now open.”
Best Use
Use it for organizational news, school notices, community updates, and moderate positive announcements.
Tone
Tone: Positive, composed, professional.
It conveys satisfaction without sounding overly enthusiastic.
13. We Would Like to Inform You
Meaning
“We Would Like to Inform You” means that the sender intends to provide the recipient with information.
Definition
A formal expression used to introduce a notice, update, decision, or announcement.
Detailed Explanation
This phrase is not limited to good news, which makes it different from the original. It can introduce positive, neutral, or even unfavorable information, depending on what follows. The wording is courteous and suitable for official correspondence, although it may sound wordy in a short email. If the news is positive, adding a clear description of the outcome can make the message more engaging.
Scenario Examples
Scenario: An organization announces a change in office hours.
Example: “We would like to inform you that our office will close at 3 p.m. on Friday.”
Scenario: A university confirms that an application has been processed.
Example: “We would like to inform you that your application has been reviewed and a decision is available.”
Best Use
Use it in formal notices, administrative emails, official letters, and neutral business updates.
Tone
Tone: Formal, neutral, courteous.
It prioritizes clear information rather than expressing happiness or excitement.
14. We Are Pleased to Share the News
Meaning
“We Are Pleased to Share the News” communicates that the sender is happy to tell others about a particular development.
Definition
A polite expression used to introduce welcome information in a professional or personal announcement.
Detailed Explanation
This phrase is close to the original but places more emphasis on sharing information with others. It can sound warmer and more collaborative, especially when the announcement affects a team or community. The wording is suitable for news about achievements, changes, and positive developments. To make it clear and effective, identify the specific news immediately after the opening.
Scenario Examples
Scenario: A company announces that it has reached an important business milestone.
Example: “We are pleased to share the news that our team has completed its 100th client project.”
Scenario: A school tells parents about the success of a student event.
Example: “We are pleased to share the news that our students raised enough money to support the local library.”
Best Use
Use it in team newsletters, community updates, school announcements, and business communications about shared achievements.
Tone
Tone: Warm, professional, collaborative.
It presents the news as something worth sharing with the wider group.
15. We Are Delighted to Share the Good News
Meaning
“We Are Delighted to Share the Good News” expresses strong happiness about communicating a positive development to others.
Definition
An enthusiastic phrase used to introduce welcome news in a warm and celebratory way.
Detailed Explanation
This expression combines the excitement of “delighted” with the personal feel of “share the good news.” It is especially useful when the announcement will bring happiness, relief, or excitement to the recipient. Compared with the original phrase, it sounds more emotional and less focused on formal notification. Because it clearly describes the information as good news, it is best reserved for genuinely positive outcomes.
Scenario Examples
Scenario: An employer announces that an employee has earned a promotion.
Example: “We are delighted to share the good news that you have been promoted to senior project manager.”
Scenario: A family-run business announces that it is expanding.
Example: “We are delighted to share the good news that our second store will open next spring.”
Best Use
Use it for celebratory announcements, promotions, major achievements, positive customer updates, and personal milestones.
Tone
Tone: Warm, enthusiastic, celebratory.
It makes positive news feel more personal and emotionally engaging.
Frequently Asked Questions
What does we are pleased to inform you mean in formal writing?
We are pleased to inform you is a polite formal expression that helps you deliver good news. Writers use it for approvals, decisions, and important updates.
Why should you use other ways to say we are pleased to inform you?
The phrase can sound stiff, overused, and predictable. Fresh alternatives create a warmer tone and help you connect with readers.
What are some natural alternatives for business emails?
Try “I am happy to share” or “We have exciting news.” These warm natural phrases keep a professional and friendly message.
How do you choose the right expression for tone and context?
First, think about the sender, the recipient, and the positive news. Then use a respectful tone for official letters and a conversational voice for customer notifications.
Can you use these alternatives in acceptance letters and school announcements?
Yes, they work well in acceptance letters, promotions, invitations, and school announcements. Just pick the right words that match your optimistic tone.
Conclusion
Choosing other ways to say we are pleased to inform you is a small change with a big effect. Fresh alternatives make your business emails, official letters, and school announcements sound warm, natural, and confident. Always match your tone and context to the recipient so your good news feels personal yet formal. The right words help you connect with readers and share positive updates that resonate.
